From product version 100.0.27.0, you can enable a feature that creates purchase invoices for leases automatically, making your lease management more efficient.
To enable this functionality, first go to the Lease Setup page, and under the Accounting Settings tab, enable option Use Purchase Invoices.
You also should be using Vendors instead of Contacts in the system for the functionality to work properly.
Before using the functionality, make sure you have a Vendor Posting Group applied to your Vendor. Look for Vendor Posting Group field in the Vendor Card.
Vendor Posting Group has to have a Payables Account specified.
You can access your invoices directly from the Role Center. Invoices shown are only Invoices set for Leases.
Creating Purchase Invoices Automatically
Invoices can be created on an unposted periods. In this example, we will create an invoice for period 2025-12-01..2025-12-31, which will be the first period of the lease payment schedule seen below.
The lease has to be activated before creating invoices for it.
In the Lease Accounting Role Center, there is an option to Create Invoices under the Monthly Process group.
In the request window, input the period you want to create the invoice for, and you can filter out the leases you want the invoice to cover. If you don't filter out a specific lease, it will create an invoice for all leases, sectioned by each vendor.
In the Purchase Invoice list page, let's select the newly created invoice for our vendor.
The invoice contains payments for one vendor, and one period. It will include all leases for the vendor. The invoice will also have Invoice for Leases option enabled. Also fill in field Vendor Invoice No.
On column S4L Lease Payment Due, you will see the payment amount that is specified in the lease's payment schedule. On column Direct Unit Cost Excl. Tax you can view the amount that the invoice will post to the General Ledger. You can change the value of Direct Unit Cost Excl. Tax. Any difference between S4L Lease Payment Due and Direct Unit Cost Excl. Tax will be reflected in column Variance.
After you confirm the invoice, you can post it to the General Ledger. Simply click on Post on the top action bar. You might get a message to check your amounts if the variance fields aren't zero, but you can still continue to post the invoice. After it posts, it will be moved to Posted Purchase Invoices list.
If we navigate to Vendor Ledger Entries, you will notice that it contains our posted invoice's amount.
Creating Purchase Invoices Manually
You also have the option of creating the invoices manually, then applying it to the lease yourself.
First, navigate to the Purchase Invoices page, and select New.
In the Purchase Invoice Card, fill in fields for Vendor Name, Document/Posting Date, Vendor Invoice Number, and enable option Invoice for Leases.
Check which Vendor Posting Group is applied to the invoice before posting it!
In the lines section, you can start filling out your amounts for the invoice. All rows have to have Type set as G/L Account.
If you can't see the columns as seen in picture above, try to disable Invoice for Leases, then enable it again!