There is an option to create prices automatically during Purchase Invoice posting. This functionality is useful when costs are accumulated from multiple Purchase Invoices over a month and later need to be re-invoiced to a Customer.
To use this feature, specific configuration steps must be completed in advance.
- Open Real Estate Setup (via Search or from the Role Center).
- Enable Create service price on Purchase Inv. posting button.
- This parameter enables the system to automatically calculate and create the Service Price on Purchase Lines when posting a Purchase invoice.
- The amount is generated based on the Building's Leasable Area.
- Ensure that the Charge Cost Entries option is disabled on the Service Card used for customer charging.
- This setting prevents double-charging when Allocation Codes are used and is required for automatic Service Price creation.
- The Service must exist in Lease Contract Lines. No price should be defined on the Lease Contract for this Service.
Use Case:
- BUILDING1 has 4 premises — 1 rented and 3 vacant.
- Total Leasable Area: 1,130 m².
- A Purchase Invoice of 350 € is received for Common Area Services for January.
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This cost must be allocated and charged to the tenant at the end of the month.
- Create a new Purchase Invoice and complete the required Header information.
- On the Purchase Invoice Lines, enter the standard details such as Type, No., Quantity, and Direct Unit Cost Excl. VAT.
- Specify additional fields: Service Code, Service Start Date, Service Closing Date, and Property Code as usual.
- Once all lines are completed, post the Purchase Invoice.
The system will automatically create a new Service Price for the defined month, based on the building’s Leasable Area.
When generating lines for rented Lease Units in the Service Journal, the system will use the newly created Service Price.
Note:
If additional amounts are purchased for the same period or if Purchase Credit Memos are created, the system will recalculate the Service Price in the Service Price List.