Managing building cost allocation can often be complex and time-consuming in premises management. To streamline this process, an automated cost allocation feature is available that supports multiple allocation methods for different scenarios. Setting up Allocation Codes Before cost allocation can be used, an Allocation Code must be created. Open All...

December 4, 2025 Improvements Contract check Critical messages are now displayed in red. If only Optional check messages are found, users will be asked to confirm before proceeding. Bug Fixes Corrected the error message text related to a blank Price For Period field in Service Price table. Fixed an issue related to the Document Date during Sales Inv...

You can create a Master Contract along with its subcontracts, allowing Sales Invoices to be issued either separately or jointly under the Master contract.The Contract list is displayed in a hierarchical structure, showing the relationship between the master contract and its subcontracts. To view this hierarchy, go to the Lease Contracts Tree page: T...

November 28, 2025 New Features Enhanced SOFT4Spaces Price Indexation now supports all price types, flexible indexation periods, added validations, and detailed indexation tracking for improved accuracy and control. Improvements Service Ledger Entries can no longer be closed if they are included in an unposted sales invoice or sales credit memo. The ...

When allocating costs using Allocation Codes, the system generates Cost Type entries. To bill these costs to the Customer, Charge Type entries must be created in the Service Journal, which requires additional configuration in the Service Card or Lease Contract Lines. Open Services using Search or from menu. The Service list page will open. Find and ...

Once the Cost Allocation Methods are prepared, you can proceed with creating a Purchase Invoice. Using an Allocation Code Create a new Purchase Invoice and fill in the required information in the Header. On the Lines, enter the standard details such as Type, No., Quantity, and Direct Unit Cost Excl. VAT. Specify additional fields: Service Code, Serv...

There is an option to create prices automatically during Purchase Invoice posting. This functionality is useful when costs are accumulated from multiple Purchase Invoices over a month and later need to be re-invoiced to a Customer.  To use this feature, specific configuration steps must be completed in advance. Open Real Estate Setup (via Search or ...

October 30, 2025 New Features Introduced new functionality to link a master contract with its subcontracts, enabling sales invoices to be issued either separately or jointly under the master contract.Users can now also view the contract list in a hierarchical structure that reflects the relationship between master and subcontracts.Further details wi...

August 22, 2025 New Features Created Lease Contract extension functionality, which allows extending contracts with job queue help, without any manual work.  2Notify integration/installation for clients. Improvements Created a preview for Service Ledger Entries records before posting purchase invoices, purchase credit memos, sales invoices, and sales...

Use the Lease Contract Auto-Extension feature to automatically extend each Lease Contract individually. This functionality is available starting from v2.7.1.0 version. Go to Real Estate Setup and set the parameter related to Automated Extension: Go to System Feature Configuration section and turn on Use Automated Contract Extension, so related actio...