Adding users into Business Central

Before downloading a valid Soft4Lessee license and applying it for relevant users, you first need to make sure the users exist in the system.

Soft4Lessee licensing can be applied to any user that exists in Business Central Users page. You can view the page by searching for it via Business Central search bar.

Upon opening the page, you will see a list of all users in your company, that have a Business Central license applied. If you do not see the user, but the license is shown as applied in Microsoft Admin Center, then you have to run action Update users from Microsoft 365.

Upon clicking this action, a pop-up window will appear. Click Next to continue with adding the users.

In the next page, you will either see that no changes have been made, or if some were made, it will be shown, as below. At this point you can select View Changes to see which users were added or removed, or click Finish to apply changes to the users.

Assigning permissions to users

Review whether all relevant users exist in the Users page. Now, we need to make sure necessary permissions are applied for the users. Select a user you want to review permissions for, and a User Card will open. For a standalone solution, users can be assigned a SUPER permission, which allows the user to access all Business Central resources, or alternatively, especially if not using a standalone solution, a Soft4Lessee permission set S4L PERMISSIONS can be applied. See both below. We also recommend leaving the LOGIN permission set applied to all companies.